JOB OPPORTUNITY:
Labor Coordinator – Live Events
Full-Time Position //
WHO WE ARE
WEBB Production is a creative event production agency handling large scale events that range from 300 to 30,000 attendees throughout the United States and occasionally outside the US. Together, with our clients, we conceptualize, design, produce, build, staff, operate and manage all aspects of an event. A link to our 2024 highlight reel.
WHAT YOU’LL DO
POSITION SUMMARY //
In short, Labor Coordinators are relationship builders. They build talent pools of skilled full-time and freelance event professionals. Labor Coordinators, in turn, place the best people in the roles/positions that are the most suited and efficient for the needs of a given show. Additionally, they perform data analysis to make sure that the labor costs contribute to the overall profitability with the show. Labor Coordinators are natural problem solvers, they don't wait for solutions, they create them. They are great communicators, are able to negotiate and understand contracts, and can diffuse conflict during tight deadlines with hundreds of thousands of dollars on the line. This position will require traveling to fulfill on-site labor management roles; such travel will be up to a week for a given assignment. This role reports to the Labor Manager.
QUALIFICATIONS
Who you are
QUALIFICATIONS //
Minimum two years of hands-on experience in event industry labor staffing or related field.
Proficiency in computer software and scheduling tools, with advanced scheduling experience.
Strong analytical skills for evaluating behavior, skill sets, and performance data.
Excellent communication and interpersonal abilities for effective team collaboration.
Preferred college degree in relevant field; equivalent professional experience considered.
Ability to adapt to fast-paced environments, manage conflicts, and drive continuous improvement.
EDUCATION //
Graduation from High School or possession of an equivalency diploma may be considered
Associates or Bachelors degree preferred.
Working knowledge of Lasso Crew Scheduling Software preferred but will be trained if needed.
OTHER REQUIREMENTS //
Knowledge of basic accounting and payroll practices to support labor-related tasks effectively.
Excellent communication skills for effective collaboration with cross-departmental teams
Proficient data entry skills to ensure accurate record-keeping and information management.
Ability to multitask effectively in a fast-paced environment, managing various responsibilities concurrently.
Critical thinking skills to analyze information and make informed decisions in support of departmental objectives.
Self-motivated with the ability to work independently and take initiative to resolve issues and improve processes.
Key responsibilities
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ESSENTIAL FUNCTIONS //
- Build and communicate event schedules to freelancers
- Track and manage rates of pay compliant to event requirements and overall company needs
- Resolve crew issues, verify event and crew needs for each day
- Track crew ratings and evaluate performance for individual event workers and use the information to create the successful teams
- Communicate working rules, conditions, and contract requirement to Producers and Technical Directors, to facilitate decision making before and during the events
- Track hours, changes, and provide TDs with daily totals of labor when onsite
- Collaborate with Producers and TDs to ensure seamless event execution and optimal team performance
- Interview and onboard prospective freelance employees
- Process accident reports when needed
- Utilize computer software, spreadsheets, schedule tracking software, and G Suite apps effectively.
- May be on call as needed nights, weekends and holidays
WHY YOU’LL LOVE WORKING AT WEBBÂ
We do great things. We create. We execute.
We love our work and are passionate about events and technology.
We work together as a team to pull off the extraordinary.
Innovative Projects: You’ll work on exciting, large-scale events that challenge your creativity and technical skills.
Collaborative Environment: We foster a team-oriented atmosphere where collaboration and camaraderie are key. You’ll work alongside talented professionals who share your passion for excellence.
Professional Growth: We are committed to your professional development, offering opportunities for learning and career advancement.
Cutting-Edge Technology: Stay at the forefront of event production technology with access to the latest tools and software.
Comprehensive Benefits: Enjoy a competitive benefits package including medical, dental, vision, a 401k with match, and HSA options.
Financial Security: We offer disability insurance and life insurance.
Work-Life Balance: Take advantage of unlimited PTO and paid holidays to maintain a healthy work-life balance.
Employee Ownership: Benefit from our Employee Stock Ownership Plan (ESOP), giving you a stake in the company and aligning your success with ours.
We love our work and are passionate about events and technology.
We work together as a team to pull off the extraordinary.
- Competitive benefits package (medical, dental, vision, 401k with match, HSA with match, ESOP-stock ownership program)
- 100% employee-owned company
- Disability insurance and life insurance
- Unlimited PTO
- Paid holidays
At WEBB, we have a vision to be the place where a diverse mix of talented people can thrive and do their best work. WEBB recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. We are committed to building a diverse and inclusive workspace. We strive to create a culture that encourages, supports, and celebrates all voices.
BENEFITS AT A GLANCE
HOW TO APPLYÂ
Qualified? Send resumes to careers@wearewebb.com.
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